Registration

All participants must be registered. It is advised to register in advance. Persons who are not registered will not have access to the session halls and exhibition area.

Online registration – preferred

On-line Registration is now CLOSED.
You will have the possibility to register on-site.

All participants are kindly recommended to register preferably via the Online Registration Form. Other registration options are also available as per below.
Please read the instructions on the Conference website carefully.

Other registration options

If you do not have access to the Internet, please send the Registration Form to the Conference Department in Prague before 1 July 2015.
A PDF version of the Registration or Accommodation Form can be sent to the Conference Department by fax, airmail or email attachment. Each participant submitting the Registration Form will receive a Participant ID which is to be mentioned upon making the bank transfer, if this is the selected payment option.

Please do not send any payments by bank transfer unless a Letter of Confirmation is received previously, and then state the Participant ID in the transfer information field. Payments without name and Participant ID cannot be identified and processed.

Participants are kindly requested to register in advance by completing and submitting the Registration Form with the appropriate fees. If your payment is not received before the deadline dates of 1 July or 15 August, the regular or late fee respectively will be automatically applied for unpaid registrations or new requests.

After 22 July 2015

You may not apply for the member participant fee if you are not a current member. To verify your membership status at any time please contact the EDTNA/ERCA Membership Administrator Katarina Ödgren (email: queries@edtnaerca.org).
Please note: To apply for the EDTNA/ERCA member participant fee, you must have a valid paid membership prior to 22 July 2015 (for membership information see the brochure Preliminary Programme and Call for Abstracts, page 23).

After 5 September 2015

Individual Delegates are kindly requested to make all pending payments by credit card exclusively. Payment by bank transfer is not
an available option after 5 September 2015.

After 15 September 2015

Pre-registrations will NOT be accepted any longer by the Conference Department BUT you will have the possibility to register on-site.

Participant fees

Will be charged net plus 19% of VAT

Notes: Participant fees are subject of 19% of German VAT, payable as NET plus VAT. EDTNA/ERCA VAT registration is in process; taxable invoices after 1 April 2015 only. After 22 July 2015, delegates may not apply for the member participation fee if you are not a current member.

If your payment is not received before the deadline dates of 1 July or 15 August, the regular or late fee respectively will be automatically apply for unpaid registrations or new requests.

Student fee is applicable until the age of 26 years, students shall submit a document of their school or university proving the age and student status when they register.

Participant fees include:

• Admission to Scientific sessions, exhibition and poster area
• Conference bag, Final Programme, Abstract Book
• Coffee breaks and 2 x lunch box on (27 and 28 September 2015)
• Admission to Opening Ceremony and Welcome Cocktail

Group Registration

If you have a group with five or more participants please send your request to Conference Department: edtnaerca2015@guarant.cz.

Confirmation

Upon receipt of the correct participant fee (clear of all bank charges), each participant will receive a confirmation of registration. It is obligatory to bring this confirmation to the registration desk at the Maritim Hotel & Internationales Congress Center Dresden for matter of identifying the pre-registration if any problem occurs.

Payment

All fees for Conference registration shall be paid in EUR (€), free of all bank charges!

• by bank transfer

Bank transfer shall be made upon “Letter of Confirmation“- issued by the Conference Department. With the bank transfer please kindly state the participant’s name and Participant ID in order to identify your payment. Payments received without pre-registration details (name, Participant ID, Letter of Confirmation number) cannot be identified. Full amount free of any bank charges must be received. Bank transfer will be accepted until 5 September 2015 only.

• by credit card (Visa, MasterCard only)
Please note: If your payment is not received before the deadline dates of 1 July or 15 August, the regular or late fee respectively will be automatically apply for unpaid registrations or new requests.

Groups´ Registration

• Allowance for free name changes and cancellations is granted to 10 % of the total volume of group and before 15 June 2015 ONLY.
• 5 % of name changes are allowed onsite.
• A cancellation of complete group: same fees apply as for Individual registrants.

Jurisdiction

The place of jurisdiction is at the legal venue of the Association, Lucerne, Switzerland.

Cancellation/Refund Policy

All cancellations must be notified in writing (by mail, fax or email) to the Conference Department according to the following conditions:
• Refunds will be processed AFTER the Conference.
• Requests for refunds made after 30 November 2015 will not be considered.
• Registrants may transfer their registration to a colleague at any time. For any change of name an administration fee of € 50 will be charged.

Official Conference List of participants

All registrations received at the Conference Department by 15 September 2015 will be included in the List of participants. Please tick the relevant box if you DO NOT wish your name and email address to appear in the official Conference List of participants to be distributed at the Conference.

Data Protection Directive

(Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data)

Consent by the Registrant or Participant

I agree to the collection, preservation and processing of personal data contained in this form, by the Conference Department, GUARANT International spol. s r.o., Na Pankráci 17, CZ-140 21 Prague 4, Czech Republic (or its employees) for the purpose stated below. This consent is granted for all of the information contained in this form, and throughout the 5 (five) years from the date of consent.

Purpose of processing personal data

In accordance with §5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form is collected and processed solely for purposes of processing registration and accommodation requirements for the 44^th EDTNA/ERCA International Conference and for sending commercial messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. This agreement should not exceed 5 years and cancelled at any time upon request. Summarized data from this form may be used by the administrator for statistical purposes and for internal use by the administrator.

Purpose of processing personal data

In accordance with §5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form is collected and processed solely for purposes of processing registration and accommodation requirements for the 44^th EDTNA/ERCA International Conference and for sending commercial messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. This agreement should not exceed 5 years and cancelled at any time upon request. Summarized data from this form may be used by the administrator for statistical purposes and for internal use by the administrator.

Registration opening hours

All documents including registration packs (Conference bag, personal name badge, Abstract Book & Final programme) will be handed out to registered participants during the following opening hours:

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the nonappearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.